We are delighted to announce the
JAZZ EU/RoW KICK OFF MEETING 2020
20th - 24th January 2020
Hotel Puente Romano, Marbella, Spain
LOCATION
Hotel Puente Romano
Av. Bulevar Príncipe Alfonso de Hohenlohe, s/n, 29602 Marbella, Málaga, Spain.
TRAVEL BOOKING
Please book your own flights following your usual processes – for directions on arrival and departure times please see below. The Global Travel and Expense Policy states that Economy flights should be booked for domestic travel within EU for flights less than five hours.
ARRIVAL
Book flights to arrive at leisure before 14.00 on Monday 20th January 2020.
If you will have difficulty arriving by 2pm on Monday 20th January please contact Rhi Wheeler to discuss options.
DEPARTURE
Employees from Oxford (with the exception of the UK affiliate and Partner Markets) and Canada can leave at leisure on Friday 24th January.
Employees from all other countries (Italy, Spain, Portugal, Nordics, France, Belgium, Austria, Switzerland, Netherlands, Germany, UK Affiliate and Partner Markets) should leave the hotel after the meeting finishes at 12:30pm on Friday 24th January 2020.
We therefore suggest flight times from 15:00 onwards on Friday afternoon.
AIRPORT
The nearest airport is Malaga which is approximately a 45 minute drive / 60km (dependant on traffic). Transfers will be organised from the airport to the hotel and return.
AGENDA
MONDAY 20th JANUARY
From 14:00 – Guest arrival
16:00 – 18:00 – Opening session
19:00 – Welcome dinner
Followed by Hospitality suite open
TUESDAY 21st JANUARY
08:30 – 17:30 - Sessions
20:00 – Dinner
Followed by Hospitality suite open
WEDNESDAY 22nd JANUARY
08:30 – 17:00 - Sessions
18:00 – 18:45 - Charity Run
19:00 - Dine around dinners
Followed by Hospitality suite open
THURSDAY 23rd JANUARY
08:30 – 12:30 - Sessions
Afternoon activities
19:00 – Gala & Awards Evening
FRIDAY 24th JANUARY
09:30 – 12:00 – Country breakouts
12:30 – Lunch and departures
PLEASE NOTE: The final agenda will be available on the app and is subject to change
GALA & AWARDS EVENING
The Greatest Showman - Vintage Circus Glamour
(Please feel free to dress up in Circus themed costumes such as Animals, Acrobats, Performers, Ring Master, Clown or as a glamourous guest at the Circus)
ACTIVITIES
A yoga class is available at 06:30am on Tuesday 21st January for 1 hour. If there is high demand, there will also be a class on Wednesday morning too.
From 14:00 on Thursday 23rd January activities will be available for everyone to take part in. On the registration form you will be asked to choose from the options below and your activity will be confirmed to you at a later date.
Please ensure you choose a 1st and 2nd activity option. Due to maximum numbers on some activities, your 1st choice may not be possible.
ACTIVITIES INCLUDE
ROUND OF GOLF
A round of golf at the Marbella Club. In order to play here, you must have a golf handicap and the golf course requires you to bring your certificate for approval. Please note for golf a packed lunch will be available rather than the conference buffet lunch.
SPA TREATMENT
There will be a choice of a massage or a facial. There is very limited availability on the spa treatments and this is on a first come first serve basis. Please choose your preferred spa treatment and then also another activity should the spa be fully booked.
BOOTCAMP
Bootcamp on the beach for those who fancy a workout.
FLAMENCO DANCING
Enjoy learning the traditional Spanish dance.
TENNIS
A game of tennis. Dependant on the interest a tournament can be arranged for guests to enjoy.
PADDLE TENNIS
A game of paddle tennis. Dependant on the interest a tournament can be arranged for guests to enjoy.
TAPAS AND WINE TASTING IN MARBELLA
Enjoy traditional tapas and wine tasting in Marbella Old Town.
TIME AT LEISURE
Enjoy the facilities at the hotel, bikes are available to hire from concierge.
CORPORATE SOCIAL RESPONSIBILITY ACTIVITY
Help build a bike for the local community and charities to enjoy.
CHARITY ACTIVITY
This year there is the option to participate in a Charity walk or running event on the evening of Wednesday 22nd January. This will take place at approximately 17:45 - 19:00 on the Promenade down by the beach.
The distance is optional between 3km or 5km walk or run and 10km run. Please note if you choose to do the 10km run this has to be completed within the hour.
The charity we will be raising money for is Rainforest Alliance.
EVENT A-Z
ADAPTORS
Adaptors are only available upon request from the hotel reception. Please therefore bring your own with you.
AIRPORT
The closest airport to Hotel Puente Romano is Malaga which is approximately 45 minutes away.
ATM
There is an ATM located next to the Monkey Club Restaurant at the hotel and a bank just outside the hotel.
BREAKFAST
Available in Alhambra from 07:00 - 08:30.
BUSINESS CENTRE INFORMATION
Should you need any assistance throughout your stay please see Lime Blue Events Team.
CHECK IN/OUT TIMES
15:00 - Check in
12:00 - Check out
Please check out and store your luggage prior to the start of the meeting on the Friday morning.
DINNERS
Monday 20th January - Sea Grill Restaurant, Puente Romano Hotel
Tuesday 21st January - Drinks Reception La Terrasse, Dinner Sea Grill Restaurant, Puente Romano Hotel
Wednesday 22nd January - Dine around, Puente Romano Hotel
Thursday 23rd January - Gala and Awards Evening, Puente Romano Hotel
DOCTOR/EMERGENCY NUMBER
Emergency help is available via the concierge desk (manned 24 hours a day). Please also notify an Event Manager if emergency help is required (see below).
DRESS CODE
During conference: Business casual
Monday, Tuesday & Wednesday evenings: Informal
Thursday evening: (Gala & Awards Evening) Black tie or The Greatest Showman - Vintage Circus Glamour costumes
(Please feel free to dress up in circus themed costumes ie. Animals, Acrobats, Performers, Ring Master, Clown or as a glamourous guest at the Circus)
FITNESS FACILITIES
The hotel has a spa, gym and 3 pools, one of which is open year round. The hotel also has a tennis club with various tennis and paddle tennis courts. With direct access to the beach and 7km beach promenade, it also has good jogging and walking opportunities.
GROUND TRANSPORTATION
Transfers will be organised for all delegates to and from the hotel and airport.
HAIR DRYER
There is a hair dryer in every bedroom. There is also a hairdresser available onsite next to the Monkey Club.
HOSPITAL
In case of an emergency you can contact the hotel call centre or concierge and they will assist you. The nearest public hospital is Hospital Costal del Sol, Autovia A-7, Km 87, 29603 Marbella, Malaga, 0034 951 91 66 69 and is 15 minutes away by car.
HOTEL BILL
On check-out please settle your "extras" such as bar consumptions after the official functions have ended, or any spa treatments that will have been charged to your room (except the treatment that has been included as part of the Thursday afternoon activity). THESE CANNOT BE CLAIMED BACK VIA CONCUR / EXPENSE PROCESS. All conference costs will be settled by Jazz Pharmaceuticals.
HOTEL DETAILS
Puente Romano Hotel, Bulevar Princípe Alfonso von Hohenlohe, s/n, 29602 Marbella, Málaga, Spain
www.puenteromano.com
+ 34 952 820 900
INTERNET ACCESS
To access, enter the Puente Romano or the Nobu Hotel network and access with the password JAZZ
LAUNDRY
A laundry service is available at the hotel, please ask Reception for details or see the information in your hotel bedroom. Laundry services would be at your own expense.
MEETING TIMES
The conference starts at 16:00 on Monday 20th January. Please ensure you arrive at the hotel prior to this time.
REGISTRATION DESK/WELCOME PACKS
On arrival please make your way to our Registration Desk to pick up your delegate directory and name badge. This will be manned from Monday 20th January. An Event Manager will be there if you have questions regarding the conference / travel arrangements throughout the event.
RESTAURANTS
The hotel has various restaurants onsite including the Sea Grill, El Chiringuito, Alhambra, Monkey Club, Bibo, Thai Gallery and Serafina.
REGISTRATION
The deadline to register is Friday 22nd November 2019.
WE LOOK FORWARD TO WELCOMING YOU
Should you have any queries regarding the event, please contact the Lime Blue Events Team.
EVENT CONTACTS
For general event enquiries, please contact Ali, Harriet or Gemma from Lime Blue Solutions on +44 (0)1628 780 211.
Gemma Bradley will be the primary contact for delegate registrations.
LIME BLUE EVENTS TEAM
ALI BUCHANAN
LIME BLUE SOLUTIONS
+44 (0)7884 018 481
ali@limebluesolutions.com
HARRIET DAVIS
LIME BLUE SOLUTIONS
+44 (0)7880 256 013
harriet@limebluesolutions.com
GEMMA BRADLEY
LIME BLUE SOLUTIONS
+44 (0)7342 012 715
gemma@limebluesolutions.com
JADE BASFORD
LIME BLUE SOLUTIONS
++44 (0)7824 378888
jade@limebluesolutions.com
JAZZ EVENT PLANNERS
RHI WHEELER
SR CONGRESS AND EVENTS MANAGER,
EU/RoW
+44 (0)7500 044 375
rhiannon.wheeler@jazzpharma.com
JULIA WOODHOUSE
CONGRESS AND EVENTS ASSOCIATE,
EU/RoW
+44 (0)7760 164232
julia.woodhouse@jazzpharma.com
EMMA OWEN
CONGRESS AND EVENTS ASSOCIATE,
EU/RoW
+44 (0)7741 032897
emma.owen@jazzpharma.com
Jazz Pharmaceuticals
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Lime Blue Solutions
Lime Blue Solutions will comply with all applicable laws, rules and regulations relating to the privacy and security of personal data including any laws governing the transborder transfer of personal data. You acknowledge and agree that all personal data provided by you may be (i) filed in a database, (ii) used by Lime Blue Solutions, and (iii) transferred by Lime Blue Solutions to its affiliates and sub-contractors for administrative management of the Event. You, at any time, have the right to access, and, where appropriate, rectify and/or delete any personal data held by Lime Blue Solutions and/or its affiliates and sub-contractors.